Food Vendor Guidelines
Vendor Meeting: MANDATORY for all vendors! Friday, August 29 at 3:00pm, meet at the main stage.
SALES DATES/TIMES:
- Friday August 29, 2025 - 4pm - 8pm
- Saturday August 30, 2025 - 11am - 7pm
- Sunday August 31, 2025 - 11am - 6pm
Check in and load in instructions will follow in August with map and directions to the vendor booth locations.
ITEMS YOU NEED TO PROVIDE AT CHECK-IN: Evidence of your appropriate fire extinguisher, Your Colorado state sales tax license and Certificate of insurance naming Beaver Creek Resort Company as additional insured.
ITEMS WE WILL PROVIDE YOU AT CHECK-IN: Vendor Welcome Packet - Schedule of Events, local & State Sales tax Information and a map of grounds & booth space location.
COMPOSTABLE DISPOSABLES All vendors MUST use compostable products. No exceptions.
ELECTRICITY: Please bring the power cord that you indicated on your application. The power supply you will be provided will be based on your application. All 30 and 50 amp outlets will be twist lock exterior receptacles. We request that all 20 amp cords be 14 gauge and at least 50’ long.
WATER ACCESS: If direct water access is requested on your application, please bring your own water hoses and splitter.
FIRE EXTINGUISHERS: Each food vendor who is cooking or warming food must have at least one 2A-10-BC fire extinguisher (a 5 lb. dry chemical) in their booth. Please show your fire extinguishers to the load in manager during set-up.
TEAR DOWN: Food vendors will not be allowed to tear down until the event closes.
PARKING: **Parking is restricted so please abide by these loading, parking and unloading rules**
There is NO vendor parking at the village. We reserve Ford Hall and Villa Montane parking garages for our guests.
FRIDAY LOAD-IN - once checked in, you will have ONE HOUR total to get your vehicle unloaded and moved. This is to allow other vendors to load into their spaces.
VENDOR PARKING - Located in Elk Parking Lot at the base of Beaver Creek. There will be a shuttle every 15 minutes to bring you to the village. It is recommended that food vendors have a minimum of 2 people working your booth so that you can move your car to the lower lots.
LOCATION & DIRECTIONS: Take I-70 west to main Avon exit (167). Enter roundabout going south through town.nu through 3 exits to the entrance of Beaver Creek. Drive up the hill past Avondale lane. You will see the bus turnaround on the left. Please wait for the load in flagger to direct you into the Bus turnaround for load in.
GENERAL RULES:
All vendors are required to have a current Food Vendor Operations Plan on file with the Eagle County Department of Health. 970-328-8755 or [email protected]
If the Health Department finds your booth in violation at this event, your booth will be shut down, vendor fees will not be refunded and BCRC is held harmless.
Vendors are to keep their booth areas clean and attractive at all times.
The event is held outside, so suitable protection from the sun, wind, and rain is suggested.
There are no refunds for weather.
It is recommended that there be one other attendant at the booth to assist with unloading, set-up, and strike.
Booth assignment is final and up to the sole discretion of BCRC.
LIABILITY REGULATIONS:
Pets - no pets are allowed at the event. NO exceptions.
Refunds - No refunds will be given in case of rain. No refunds are given if the vendor is expelled for not following rules and regulations of the event.
Absolutely no refunds are given after July 15, 2025, for cancellation.
NSF check fees are an additional $25 to cover bank fees.
Taxes - VENDORS are required to collect 9.75% sales tax, 1.5% for Eagle County, 2.9% for State and 5.35% for Beaver Creek Civic Assessments. .A list of all vendors will be submitted to Eagle County and the State of Colorado for tax collection purposes. We will provide tax collection information and the website where you can submit following the event. Beaver Creek DOES NOT require a local business permit to be a vendor at this event. FILE Colorado and Eagle Countuy Sales Taxes Here
Liability - VENDOR shall indemnify and hold Beaver Creek Resort Company, Vail Resorts and BCRC staff and volunteers harmless from any claim or cause of action arising out of or in connection with the acts or omissions of VENDOR under this Agreement, and shall reimburse Beaver Creek Resort Company for any costs, including, but not limited to, reasonable attorney’s fees incurred in defense against any such claim in addition to any other remedy available to BCRC.
Loss or Theft - All work is displayed/sold at the risk of the VENDOR. The organizers of the event are not responsible for loss, theft or damage to any artwork, display facilities or person.
Resolution of Disputes - In the event of a dispute arising in any manner as a result of, or in any way related to this Agreement, the parties hereto agree to submit the same to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party shall be rewarded reasonable attorneys’ fees and costs including arbitration fees incurred as a result of the said dispute.
Agreement Modifications - No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in the Agreement. No modifications or changes in the Agreement shall be valid or binding upon the parties unless in writing, executed by the parties to be bound thereto.
Violations - VENDOR acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of participation from Beaver Creek Resort Company without a refund of fees.
Governing Laws - This Agreement shall be governed by the laws of the State of Colorado, and the health, sanitation and fire regulations of Beaver Creek Resort Company and Eagle County.
Any participant not observing event rules will be subject to removal from the event, with all fees forfeited.
Complaint Procedure: If a VENDOR has any complaints during the event, please submit in writing the issue along with date and time to the Event Director. BCRC staff will convene within 2 hours of the submission and will provide a resolution promptly after deliberation.
