Food Vendor Guidelines
Vendor Meeting: This is mandatory for all vendors. Please meet at the main stage on Friday, May 23, 2025, at 3:00 p.m.
SALES DATES/TIMES:
- Friday, May 23, 2025 - 4:00 PM – 8:00 PM
- Saturday, May 24, 2025– 11:00 AM to 7:00 PM
- Sunday, May 25, 2025 – 11:00 AM to 6:00 PM
Check-in will take place at the Bus turnaround. Please check in with the flagger for instructions for load-in. Please arrive promptly and on time for your scheduled load.
ITEMS YOU NEED TO PROVIDE AT CHECK-IN: Evidence of your appropriate fire extinguisher, Colorado state sales tax license, and Certificate of insurance naming Beaver Creek Resort Company as additional insured.
ITEMS WE WILL PROVIDE YOU AT CHECK-IN: Vendor Welcome Packet - Schedule of Events, local & State Sales tax Information, and a map of grounds & booth space location.
ELECTRICITY: Please bring the power cord that you indicated on your application. The power supply you will be provided will be based on your application. All 30 and 50-amp outlets will be twist-lock exterior receptacles. We request that all 20 amp cords be 14 gauge and at least 50’ long.
ICE SERVICE: Please note on the application if you wish to purchase ice. Bags will be sold at the Beer Ticket Tent: Friday 2:00 pm - 3:00 pm; Saturday/Sunday 9 am -10 am. Please plan on bringing a wagon to transport ice to your booth. There is no delivery service. Credit/debit card transactions only. Payment is required at the time of pick up.
FIRE EXTINGUISHERS: Each food vendor cooking or warming food must have at least one 2A-10-BC fire extinguisher (a 5-lb. dry chemical) in their booth. Please show your fire extinguishers to the load-in manager during set-up.
TEAR DOWN: Food vendors will not be allowed to tear down until Sunday, May 25th at 6:00 pm
SECURITY: Night Security will patrol nightly from 8 pm - 9 am each evening.
PARKING: **Parking is restricted, so please abide by these loading, parking and unloading rules**
There is NO vendor parking at the village. We reserve Ford Hall and Villa Montane parking garages for our guests.
FRIDAY LOAD-IN: Once checked in, you will have 30 minutes to unload and move your vehicle. This is to allow other vendors to load into their spaces.
VENDOR PARKING - Located in the Elk Parking Lot at the base of Beaver Creek. There will be a shuttle every 15 minutes to bring you to the village. It is recommended that food vendors have a minimum of 2 persons working your booth so that you can move your vehicle to the lower lots.
LOCATION & DIRECTIONS: Take I-70 west to the main Avon exit (167). Enter the roundabout going south through town. Continue through 3 roundabouts, exiting and heading west on Highway 6. Turn left on Praeter Rd. Drive up the hill to Village Road. Turn right. Continue up Village Road to Avondale Lane. You will see the bus turnaround on the left. Please wait for the load-in flagger to direct you to the Bus turnaround for load-in. MAP and DIRECTIONS.
GENERAL RULES:
As a zero-waste event, all vendors are required to use compostable serving ware. Our zero-waste partner is the Walking Mountains Science Center.
For discounted Eco Products purchases, WMSC has a vendor portal:
https://www.zerowasteevents.com/walking-mountains-science-center.html
Event Code: wmsc2024!
All vendors are required to have a current Food Vendor Operations Plan on file with the Eagle County Department of Health, 970-328-8755 or [email protected]
If the Health Department finds your booth in violation at Blues, Brews & BBQ, it will be shut down, vendor fees will not be refunded, and the Beaver Creek Resort Company will be held harmless.
Vendors are to keep their booth areas clean and attractive at all times.
BCRC will provide a 10x10 tent and two tables for each merchant booth. Please indicate on your application if you need additional tables. YOU MUST stay within your 10x10 booth space. If you are bringing a grill or smoker, please let us know for placement on the sitemap, as this will require placement with ventilation and space outside your tent for the grill or smoker.
♣ No tent stakes are allowed on hardscape. All tents must be anchored by at least 30 lb weights on each corner post.
One other attendant at the booth is recommended to assist with unloading, set-up, and strike.
Booth assignment is final and up to the sole discretion of Beaver Creek Resort Company.
The event is held outside, so suitable protection from the sun, wind and rain is suggested.
There are no refunds for the weather.
LIABILITY REGULATIONS:
Pets - no pets are allowed at the event. No exceptions.
Refunds—No refunds will be given in case of rain or if the vendor is expelled for not following the event's rules and regulations.
Absolutely no refunds are given after May 10, 2024 for cancellation.
NSF check fees are an additional $25 to cover bank fees.
Taxes - VENDORS are required to collect 9.75% sales tax, 1.5% for Eagle County, 2.9% for State, and 5.35% for Beaver Creek Civic Assessments. A list of all vendors will be submitted to Eagle County and the State of Colorado for tax collection purposes. We will provide tax collection information and the website where you can submit following the event. Beaver Creek DOES NOT require a local business permit to be a vendor at this event. FILE Colorado state and Eagle County Taxes Here
Liability - VENDOR shall indemnify and hold Beaver Creek Resort Company, Vail Resorts, and BCRC staff and volunteers harmless from any claim or cause of action arising out of or in connection with the acts or omissions of VENDOR under this Agreement and shall reimburse Beaver Creek Resort Company for any costs, including, but not limited to, reasonable attorney’s fees incurred in defense against any such claim in addition to any other remedy available to Beaver Creek Resort Company.
Loss or Theft—All work is displayed/sold at the risk of the VENDOR. The event organizers are not responsible for loss, theft, or damage to any artwork, display facilities, or person.
Resolution of Disputes—In the event of a dispute arising out of or related to this Agreement, the parties agree to submit it to mediation and/or arbitration as a prerequisite to legal action. In the event arbitration or legal action is commenced, the prevailing party shall be rewarded reasonable attorneys’ fees and costs, including arbitration fees incurred due to the dispute.
Agreement Modifications—No prior or present Agreements or representations shall be binding upon any of the parties hereto unless incorporated in the Agreement. Similarly, no modifications or changes in the Agreement shall be valid or binding upon the parties unless in writing and executed by the parties to be bound thereto.
Violations - VENDOR acknowledges that a breach of any of the terms of this Agreement may result in the termination of this Agreement and the preclusion of participation from Beaver Creek Resort Company without a refund of fees.
Governing Laws - This Agreement shall be governed by the laws of the State of Colorado and the health, sanitation, and fire regulations of Beaver Creek Resort Company and Eagle County.
Any participant not observing event rules will be subject to removal from the event, with all fees forfeited.
Complaint Procedure: If a vendor has any complaints during the event, please submit the issue in writing along with the date and time to the Event Director. BCRC staff will convene within 2 hours of receiving the submission and will promptly provide a resolution after deliberation.
Emergencies: Please call Beaver Creek Public Safety at 970-754-4911 and Director of Events Krista DeHerrera at 970-987-4214,
